Working with the All Bidders list

The All Bidders list displays all of the invited bidders on a managed project regardless of trade or bid response. You can view all relevant information as a single, non-duplicated list that streamline the task of working with bidders on your managed projects: 

 

This section contains the following topics: 


Understanding the bidders list

The following table describes the information included in the line for each bidder. 

Note: You can select the columns that display in the list by clicking the gear icon at the top right of the table to access the Add/Remove columns menu.

FieldDescription
Company NameThe name of the company and contact for the bid.

Contact
Activity

The Bidder Activity report indicates the degree of activity on the project for the selected bidder.

To see the report,

  • click on the three bars in the Bidder Activity column on the line for the bidder:

 

The menu describes the degrees of activity for the project and displays the count and date of the specific activity for the bidder.

The Activity Detail section lists the activity for each level for the bidder and includes the action, the bidder name, the file name and time stamp for the event. You can select to export the report as a PDF or Excel spreadsheet.

Invited TradesThe bidder trades included on the bid invitation. To see all the trades included in the invitation for the bidder, hover over the cell for the trades. 

Bid Intent

The bid intent for the company, which can be one of the following: 

  • Apply to All Invited Trades
  • No Response
  • Under Review
  • Bidding 
  • Not Bidding 
  • Bid Received 

To change the bid intent, click the arrow and select from the following:

  • No Response
  • Under Review
  • Bidding
  • Not Bidding 
  • Bid Received

Note: You can apply the intent selection to all companies by clicking Apply to All Invited Trades at the top of the selection list. 

Phone

The phone and email address for the bidder. 

Note: Invalid email addresses are listed in red

Email Address
DirectoryIndicates that the bidder is in your Directory.
HistoryIndicates the bidding history for the bidder.
Call Note

Click to access the Call Notes for the bidder.

Tip: A dark Call Note icon indicates the presence of an existing note:

See Setting up Call Notes for more information.

MBE

Indicates that the company is a Minority Business Enterprise (MBE). Hovering over the MBE icon displays the MBE affiliation for the bidder.

Minority group members are United States citizens who are Asian, Black, Hispanic and Native American. Ownership by minority individuals means the business is at least 51% owned by such individuals or, in the case of a publicly-owned business, at least 51% of the stock is owned by one or more such individuals i.e. the management and daily operations are controlled by those minority group members.


Using the Actions menu 

To use the menu,

  • select the bidders you want to work with and then select the option from the list.

Note: You must first select at least one bidder to activate all the options in the menu.

The following table the options in the Actions menu.

OptionDescription
Send Invitation to SelectedUse to send the current ITB to the selected bidder. See the /wiki/spaces/BMOH/pages/15204367 for more information.
Send Follow-up Notice

Use to send a follow-up reminder notice about the invitation to bidders:

You can select to send the notice to bidders that fall into either or both of the following categories:

  • No response
  • Under review

When you are ready to send the notice,

  • click Send < x > Notice(s).

Note that the number of bidders in either category is displayed on the line for the response type. The total bidders included in the notice is displayed on the Send Notice button.

Resend Invitation to SelectedUse to resend the most recent invitation to the selected bidders.
Remove Selected from ProjectUse to remove the selected bidders from the project.
Print All BiddersUse to print or export the bidders list as a formatted spreadsheet.

Export All Bidders

Filtering the list

You can use the Filters menu to apply a wide range of filters to refine the list. 

To filter the list,

  • click the Filter button at the top of the list. 
  • select your filtering options from the list.

Note that the list refreshes with the matching results with each filter you apply.

To clear all applied filters,

  • click Clear All at the top of the list.  

Adding bidders

You can add bidders to the list using a variety options.

To add bidders,

  • from the top of the list, click + Add Bidders and select from the following.

The following table describes the options you have for adding bidders to the project.

OptionDescription
By Search

Use to search for qualified bidders for the project. The search locates bidders with trades matching the project requirements and physical location near the project.

To use this feature,

  • click By Search.

Result: The Add Bidders window is displayed with the list of bidders that qualified for the project.

Understanding the list

The bidders list includes the company name, contact person and contact information. Also included is the distance from the project and trades.

  • The ConstructConnect logo is displayed when the company is part of the ConstructConnect network
  • The prior qualification icon is displayed when the company has submitted a prior qualification form.
  • The Engagement Score indicates the level of engagement for the project and is derived from multiple factors. The higher scores appear at the top of the list and indicate a better than average opportunity. 
  • Also included are entries for History, Directory and bid response.

Note: You can sort the list by any of the fields in the list.

Filtering the list

The Filters menu lets you apply filters to refine the bidder candidates in the list. Note that any existing filters are related to the bidders in the list.

To filter the list,

  • select the filters you want to apply to the list. The list refreshes each time you apply a filter.  Note that you can return the list to the original bidder set by clicking Reset at the top of the menu.

Adding the bidder

When you are ready to add a bidder to the project,

  • select the bidder from the list and click Add Bidder

Result: The bidder is added to the project and the main bidder window is displayed with the added bidder in the list.

By Email

Use to add bidders to the project using the company or contact email address.  

To use this feature,

  • click By Email.

Result: The Add Bidders menu is displayed. 

  • Enter the email addresses for the bidders you want to add in the box.
  • When you are done, click Add Bidder.
By Contact List

Lets you add bidders using company contacts:

Using the menu, you can add contacts using two methods:

  • With matching trades and location. This option selects more distinct information for the project.
  • Using all the bidders in your list. This method can add bidders not necessarily matching the project requirements.

When you are done, click Add to add the selected contacts to the project bidders list.

Create Contact

To create a contact, see the instructions for creating a company or contact listing in the Directory menu.
Auto-add Bidders

Use to have the system automatically select bidders based on their Bidder Score.

To use this feature,

  • click Auto-add Bidders.

About Bidder Scores:

Bidder Scores are a way to quickly identify the most likely respondents to your bids. These scores are calculated based on the bidder’s history with you, the bidder’s activity in ConstructConnect, and their profile completion and subscription level.

We score bidders higher if they have high levels of activity on your previous invites. Next comes contacts that you haven’t invited yet but are highly engaged in the ConstructConnect platform and those that subscribe to ConstructConnect, since they are more likely to be responsive in the future. Contacts with low activity will be scored lower.

Scores that vary by a few points are still close enough to consider and can help you identify responsive contacts faster. Bidders will be added to trades are a match between their profile and the project.

Viewing company and contact details

You can view the company and contact details for the bidders. 

To view bidder details, 

  • expand the line for a code by either
    • clicking on the line for a code or
    • clicking Expand All at the top right of the section to expand all codes. 
  • On the line for a company, either
    •  click on the company name to view company details, or
    • click on the contact name to view details for the contact.